The Out Of Office Coffee mobile application is owned and operated by Out Of Office Coffee, who are the controller of all stored data.
PepperHQ Ltd operate as a processor of data for Out Of Office Coffee.
Information we collect about you through the Out Of Office Coffee App.
We collect information about you when you:
– register to use the Out Of Office Coffee App;
– attempt to check in to one of our stores; and
– upload a profile photo.
This information is collected, stored and processed under Atricle 6(1)(b) of the GDPR, “processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract” i.e. We need this data for you to be able to use the App for it’s primary purposes.
Using your information
Collecting personal information in the Out Of Office Coffee App (name, email address, date of birth) helps us to better understand what you need from us.
We use your information to:
– improve the functionality and performance of the Out Of Office Coffee App;
– personalise our services to you;
– tell you about important changes to the Out Of Office Coffee App and related services, and
– manage promotions, competitions, customer surveys and questionnaires.
Your personal information is safe with us and will never be released to third party companies for marketing purposes.
The Out Of Office Coffee App captures your geographic location when you attempt to “check in” to one of our stores. We do this to identify which store you are in or near to allow us to provide an enhanced visitor experience (for example, through digital loyalty cards). We will only capture this information with your consent. The Out Of Office Coffee App also captures basic usage metrics to help us identify any problems and to make improvements in the future. These metrics also help us understand how people use the Out Of Office Coffee App and how many people use the different functions within the Out Of Office Coffee App.
Your contact details and personal information may be used to send direct marketing messages to you via your contact details provided. This is done only with your explicit consent, which can be withdrawn at any time from the ‘MyAccount’ options within the app. You may refuse consent for marketing messages without detriment to any other areas of functionality within the app.
Information We Capture
We provide enhanced store visit experiences when you choose to “check in” to one of our stores. You may prevent the Out Of Office Coffee App from accessing your device’s location services, or turn off the location services of your Mobile Device. Doing so will impact the capability of the Out Of Office Coffee App and prevent you from enjoying an enhanced experience.
Data you share with us (Including information you give us when signing up, and information which is shared automatically, such as Device ID, and IP address)
We use this data to log you in to the Out Of Office Coffee App and it helps us understand our customers better and present you with appropriate offers and promotions. Your data is stored in an encrypted database and transferred over a secure network connection. You decide which data you do and do not share with us. If you ask us to, we will update, correct or delete any data which you give to us.
Data you share with us if you log on through Facebook (Including your gender, date of birth, profile photo)
We use this data to log you in to the Out Of Office Coffee App, and it helps us understand our customers better and potentially present you with offers and promotions. Your data is stored in an encrypted database and transferred over a secure network connection You decide which data you do and do not share with us. If you ask us to, we will update, correct or delete any data which you give to us.
Your profile photo
Your profile photo is used in store to verify your identity If you ask us to, we will update, correct or delete your profile photo.
Your purchase history
We use your purchase history to provide personalised offers and analyse which products and rewards are most likely to interest you.
Data storage, protection and your right to access and erasure
Your data is stored in an encrypted database and transferred over secure network connections. We will store your information for as long as your account exists in the Out Of Office Coffee App. If your user account is entirely inactive for a period of 12 months or more, we will delete your account. If you ask us to, or if you delete your account, we will delete the information linked to your account which can identify you personally, including your profile photo and personal details.
You may ask us, at any time, to provide to you confirmation that your data is being processed and access to your personal data. This will generally be provided within 7-21 working days.
Marketing and research
If you agree, we may contact you:
– with offers and information about Out Of Office Coffee products or services.
– for customer research, e.g. to help improve our service.
You can ask us to stop contacting you for marketing and/or research purposes by following the instructions in any such communication or by emailing us at firstname.lastname@example.org
Disclosing your information
We will never disclose your information to anyone outside of Out Of Office Coffee except:
– Where we have your consent;
– Where we are required or permitted to do so by law;
– To any successors in title to our business.
If we ever transfer your personal information to countries outside the European Economic Area we will ensure that appropriate security measures are taken.
Accessing your information
To obtain a copy of the information we hold about you, email us at email@example.com Please confirm any details to help us identify and locate your information. If any of the details are incorrect, let us know and we will amend them.
Changes to our policy
This policy replaces all previous versions and is correct as of February 2019. We reserve the right to change the policy at any time.
If you have any queries, please contact us at firstname.lastname@example.org